Executive Assistant
ruralMED Management Resources ruralMED Management Resources Holdrege, NE Holdrege, NE Full-time Full-time Estimated:
$39K - $49.
4K a year Estimated:
$39K - $49.
4K a year 10 days ago 10 days ago 10 days ago Title:
Executive Assistant Department:
Administration Status:
Full-Time (Non-Exempt) Reports to:
Chief Executive Officer Locations:
Holdrege / Hybrid Hello, We Are ruralMED! Join our mission of supporting rural healthcare through collaboration focused on strategically tailored services, effective leadership, and industry-specific expertise.
When you join our team as our Executive Assistant you play a vital role in supporting our mission.
You will utilize your knowledge and prioritization, adaptability, detail orientation, planning, and collaboration skills to accomplish the day-to-day functions of the office, manage schedules, coordinate meetings, and support the executive, finance, and human resources teams to implement processes, complete projects, and execute tasks.
Your ability to work independently and collaboratively on a wide variety of activities and projects from conception to completion and handle confidential matters with discretion provides a foundation of support that will allow you and our whole team to achieve excellence.
How This Role Makes an Impact:
Utilizing your knowledge and skill set, you will experience the rewarding satisfaction of supporting rural healthcare facilities on their journey to thrive within the evolving landscape and achieve excellence.
You will work alongside and support a team of dedicated and driven experts who are passionate about helping each other to be the best at supporting rural healthcare.
Applying your problem-solving and critical thinking skills, you will be empowered to take ownership and to think outside of the box to develop processes and workflows that continue to further enhance our efficiency and impact.
You will play a direct role in being a go-to resource for our team and clients to receive the highest quality of services.
What It's Like Working at ruralMED:
Our elite and highly skilled team are driven by delivering top-notch results and supporting each other to reach a new level of excellence while making a positive impact on our clients and rural healthcare.
Discover flexibility and autonomy with a company that understands the true value and benefits of work-life balance.
Personal and professional growth opportunities are encouraged, and employee engagement is not just a measurement, it is a valuable tool for achieving brilliance.
Our core values are not only motivational, but they are also the standard for how we conduct and take pride in our work.
It Begins With You:
Own it.
Pave the Way.
Never Settle.
Be Thoughtful.
Be Transparent.
Be Extraordinary.
Work Fearlessly.
Celebrate the Wins.
Capitalize Our Strengths.
Achieve Excellence.
How to Succeed in this Role:
Excellent Critical Thinking, Problem-Solving, Organization, and Adaptation skills.
Possess 2 or more years of related experience.
Having a two-year degree in business administration, business technology, or a related discipline is preferred.
Strong communication and collaboration skills.
Ability to take direction and work independently.
Thrive in a fast-paced atmosphere and be able to flex and adjust to the highest priorities.
Character Traits:
Highly Motivated, Achiever, Positive, Genuine, Driven, Self-Disciplined, Knowledge-Seeking, Responsible, Adaptive, Detail Oriented, Solution-Based, Professional.
Stand Out and Get Bonus Points! Possess advanced (or magical) skills and talents with one or more Microsoft Office programs.
Ability to quickly pick up and learn new technology systems and platforms.
Enjoy planning, coordinating, and setting up group meetings, activities, and events.
Hybrid Schedule Option This position qualifies for a Hybrid schedule where, if desired, the employee will split time between working out of our Holdrege, NE office and working remotely.
Position
Summary:
The Executive Assistant works independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
This position handles the day-to-day functions of the office, manages schedules, coordinates meetings, supports the executive team, finance department and human resources team with processes, projects, and tasks.
Compliance with rules and regulations of all applicable federal, state, and local laws as well as ruralMED policies is a condition of employment.
Qualifications:
Education and/or
Experience:
1.
High School Diploma is required 2.
2 or more years of related experience preferred 3.
Two-year degree in business administration, business technology, or related discipline preferred.
General Requirements/Job Duties:
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The requirements listed below are representative of the knowledge, skill, and / or ability required:
Administration Support:
Answers phone and directs call to appropriate staff; receives, routes, and directs customers into the department.
Keeps the office environment in a neat and professional state and handles any office needs.
Perform various clerical and administrative functions, such as ordering and maintaining an inventory of supplies, picking up and distributing mail to locations, and running errands.
Assist in pickup and delivery of mail to locations.
Completes a broad variety of administrative tasks for the Executive Team including managing extremely active calendars of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Assists with the planning and coordination of the Executive Team's schedules and aiding to make sure the schedules are followed and respected.
Provides gatekeeper and gateway roles, creating win-win situations for direct access to the Executive Team's time and offices.
Communicates directly, and on behalf of the Executive Team, with Nebraska Provider Alliance, LLC Board members, ruralMED Health Cooperative Board Members, and others, on matters related to programmatic initiatives.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive Team, including those of a sensitive or confidential nature.
Determines appropriate course of action, referral, or response.
Provides a bridge for smooth communication between the Executive Team and internal departments; demonstrating leadership to maintain credibility, trust, and support.
Works closely and effectively with the Leadership Team to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
Acts as a barometer, having a sense for the issues taking place in the environment and keeping the Leadership Team updated.
Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the executive team, some of which may have organizational impact.
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Executive Team's ability to effectively lead the company.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Assists with the creation, review, coordination and management of operational documentation including but not limited to contracts, policies, memos, and legal documents.
Provides support for the creation, implementation and coordination of employee engagement and leadership development initiatives.
Other duties as assigned to support the needs of the Executive team.
Board Support and Liaison:
Serves as the administrative liaison to ruralMED's Board of Directors and ruralMED's Health Cooperative Board of Directors.
Assists board members with travel arrangements, lodging, and meal planning as needed.
Maintains discretion and confidentiality in relationships with all board members.
Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.
Finance Support:
Oversee credit card transactions, approve, and maintain records.
Assist employees as needed with credit cards.
Uploads/track daily deposits to proper bank account.
Assists Finance Team with Accounts Payable, including entering invoices Compiles and sorts documents, such as invoices and checks.
Manages/maintains records on ruralMED vehicles/drivers.
Job Type:
Full-time
Benefits:
401(k) Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Work Location:
Hybrid remote in Holdrege, NE 68949.
Estimated Salary: $20 to $28 per hour based on qualifications.
$39K - $49.
4K a year Estimated:
$39K - $49.
4K a year 10 days ago 10 days ago 10 days ago Title:
Executive Assistant Department:
Administration Status:
Full-Time (Non-Exempt) Reports to:
Chief Executive Officer Locations:
Holdrege / Hybrid Hello, We Are ruralMED! Join our mission of supporting rural healthcare through collaboration focused on strategically tailored services, effective leadership, and industry-specific expertise.
When you join our team as our Executive Assistant you play a vital role in supporting our mission.
You will utilize your knowledge and prioritization, adaptability, detail orientation, planning, and collaboration skills to accomplish the day-to-day functions of the office, manage schedules, coordinate meetings, and support the executive, finance, and human resources teams to implement processes, complete projects, and execute tasks.
Your ability to work independently and collaboratively on a wide variety of activities and projects from conception to completion and handle confidential matters with discretion provides a foundation of support that will allow you and our whole team to achieve excellence.
How This Role Makes an Impact:
Utilizing your knowledge and skill set, you will experience the rewarding satisfaction of supporting rural healthcare facilities on their journey to thrive within the evolving landscape and achieve excellence.
You will work alongside and support a team of dedicated and driven experts who are passionate about helping each other to be the best at supporting rural healthcare.
Applying your problem-solving and critical thinking skills, you will be empowered to take ownership and to think outside of the box to develop processes and workflows that continue to further enhance our efficiency and impact.
You will play a direct role in being a go-to resource for our team and clients to receive the highest quality of services.
What It's Like Working at ruralMED:
Our elite and highly skilled team are driven by delivering top-notch results and supporting each other to reach a new level of excellence while making a positive impact on our clients and rural healthcare.
Discover flexibility and autonomy with a company that understands the true value and benefits of work-life balance.
Personal and professional growth opportunities are encouraged, and employee engagement is not just a measurement, it is a valuable tool for achieving brilliance.
Our core values are not only motivational, but they are also the standard for how we conduct and take pride in our work.
It Begins With You:
Own it.
Pave the Way.
Never Settle.
Be Thoughtful.
Be Transparent.
Be Extraordinary.
Work Fearlessly.
Celebrate the Wins.
Capitalize Our Strengths.
Achieve Excellence.
How to Succeed in this Role:
Excellent Critical Thinking, Problem-Solving, Organization, and Adaptation skills.
Possess 2 or more years of related experience.
Having a two-year degree in business administration, business technology, or a related discipline is preferred.
Strong communication and collaboration skills.
Ability to take direction and work independently.
Thrive in a fast-paced atmosphere and be able to flex and adjust to the highest priorities.
Character Traits:
Highly Motivated, Achiever, Positive, Genuine, Driven, Self-Disciplined, Knowledge-Seeking, Responsible, Adaptive, Detail Oriented, Solution-Based, Professional.
Stand Out and Get Bonus Points! Possess advanced (or magical) skills and talents with one or more Microsoft Office programs.
Ability to quickly pick up and learn new technology systems and platforms.
Enjoy planning, coordinating, and setting up group meetings, activities, and events.
Hybrid Schedule Option This position qualifies for a Hybrid schedule where, if desired, the employee will split time between working out of our Holdrege, NE office and working remotely.
Position
Summary:
The Executive Assistant works independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
This position handles the day-to-day functions of the office, manages schedules, coordinates meetings, supports the executive team, finance department and human resources team with processes, projects, and tasks.
Compliance with rules and regulations of all applicable federal, state, and local laws as well as ruralMED policies is a condition of employment.
Qualifications:
Education and/or
Experience:
1.
High School Diploma is required 2.
2 or more years of related experience preferred 3.
Two-year degree in business administration, business technology, or related discipline preferred.
General Requirements/Job Duties:
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The requirements listed below are representative of the knowledge, skill, and / or ability required:
Administration Support:
Answers phone and directs call to appropriate staff; receives, routes, and directs customers into the department.
Keeps the office environment in a neat and professional state and handles any office needs.
Perform various clerical and administrative functions, such as ordering and maintaining an inventory of supplies, picking up and distributing mail to locations, and running errands.
Assist in pickup and delivery of mail to locations.
Completes a broad variety of administrative tasks for the Executive Team including managing extremely active calendars of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Assists with the planning and coordination of the Executive Team's schedules and aiding to make sure the schedules are followed and respected.
Provides gatekeeper and gateway roles, creating win-win situations for direct access to the Executive Team's time and offices.
Communicates directly, and on behalf of the Executive Team, with Nebraska Provider Alliance, LLC Board members, ruralMED Health Cooperative Board Members, and others, on matters related to programmatic initiatives.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive Team, including those of a sensitive or confidential nature.
Determines appropriate course of action, referral, or response.
Provides a bridge for smooth communication between the Executive Team and internal departments; demonstrating leadership to maintain credibility, trust, and support.
Works closely and effectively with the Leadership Team to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
Acts as a barometer, having a sense for the issues taking place in the environment and keeping the Leadership Team updated.
Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the executive team, some of which may have organizational impact.
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Executive Team's ability to effectively lead the company.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Assists with the creation, review, coordination and management of operational documentation including but not limited to contracts, policies, memos, and legal documents.
Provides support for the creation, implementation and coordination of employee engagement and leadership development initiatives.
Other duties as assigned to support the needs of the Executive team.
Board Support and Liaison:
Serves as the administrative liaison to ruralMED's Board of Directors and ruralMED's Health Cooperative Board of Directors.
Assists board members with travel arrangements, lodging, and meal planning as needed.
Maintains discretion and confidentiality in relationships with all board members.
Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.
Finance Support:
Oversee credit card transactions, approve, and maintain records.
Assist employees as needed with credit cards.
Uploads/track daily deposits to proper bank account.
Assists Finance Team with Accounts Payable, including entering invoices Compiles and sorts documents, such as invoices and checks.
Manages/maintains records on ruralMED vehicles/drivers.
Job Type:
Full-time
Benefits:
401(k) Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Work Location:
Hybrid remote in Holdrege, NE 68949.
Estimated Salary: $20 to $28 per hour based on qualifications.
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